SiteOrbit - Construction Site Management

Last Updated: February 2026

Effective Date: 01 February 2026

PLEASE READ THESE TERMS OF SERVICE CAREFULLY BEFORE USING THE APPLICATION. BY ACCESSING OR USING THE APPLICATION, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS.

1. Definitions and Interpretation

In these Terms of Service, unless the context otherwise requires, the following expressions have the following meanings:

"Agreement" means these Terms of Service, together with any amendments or supplements thereto;
"Application" or "App" means the SiteOrbit web application and mobile application, including all software, features, and functionality;
"Company", "We", "Us", or "Our" means SiteOrbit, registered in England and Wales with its registered office at 27 Old Gloucester Street, London WC1N 3AX;
"User", "You", or "Your" means any individual who accesses or uses the Application;
"Organisation" means the employer, contractor, or entity that has granted You access to the Application;
"Personal Data" has the meaning given in applicable data protection legislation;
"Services" means all services provided through the Application, including but not limited to attendance tracking, task management, expense reporting, and document storage;
"Content" means any text, graphics, images, photographs, videos, data, or other materials uploaded, downloaded, or appearing on the Application;
"Intellectual Property Rights" means patents, trademarks, service marks, trade names, domain names, copyrights, database rights, design rights, and all other intellectual property rights of any kind.

2. Acceptance of Terms

2.1. By downloading, installing, accessing, or using the Application, You acknowledge that You have read, understood, and agree to be bound by this Agreement.

2.2. If You do not agree to these Terms, You must immediately cease all use of the Application and delete it from Your device.

2.3. This Agreement constitutes a legally binding contract between You and the Company. If You are accepting these Terms on behalf of an Organisation, You represent and warrant that You have the authority to bind that Organisation to this Agreement.

2.4. You must be at least 18 years of age to use this Application. By using the Application, You represent and warrant that You are 18 years of age or older.

3. License Grant and Restrictions

3.1. License Grant

Subject to Your compliance with this Agreement, the Company grants You a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to download, install, and use the Application on a device that You own or control, solely for Your personal, non-commercial use in connection with Your employment or engagement with Your Organisation.

3.2. License Restrictions

You agree not to, and shall not permit any third party to:

(a) copy, modify, adapt, translate, or create derivative works of the Application;
(b) reverse engineer, decompile, disassemble, or otherwise attempt to discover the source code of the Application;
(c) rent, lease, sell, sublicense, assign, distribute, or otherwise transfer rights to the Application;
(d) remove, alter, or obscure any proprietary notices, labels, or marks on the Application;
(e) use the Application for any commercial purpose or for the benefit of any third party;
(f) use the Application in any manner that violates applicable laws or regulations;
(g) use the Application to transmit any viruses, malware, or other harmful code;
(h) access or use the Application through automated means, including bots or scrapers;
(i) attempt to gain unauthorized access to any portion of the Application or related systems;
(j) interfere with or disrupt the integrity or performance of the Application.

4. User Accounts and Security

4.1. To access certain features of the Application, You must create a user account using credentials provided by Your Organisation.

4.2. You are solely responsible for maintaining the confidentiality and security of Your account credentials, including Your username, password, and any biometric authentication methods.

4.3. You agree to immediately notify the Company and Your Organisation of any unauthorized access to or use of Your account or any other breach of security.

4.4. You are responsible for all activities that occur under Your account, whether or not You authorized such activities. The Company will not be liable for any loss or damage arising from Your failure to comply with this section.

4.5. You agree not to share Your account credentials with any other person or allow any other person to access Your account.

4.6. The Company reserves the right to disable any account at any time if, in Our reasonable opinion, You have failed to comply with any provision of this Agreement.

5. Location Services and Tracking

5.1. The Application requires access to Your device's location services to provide attendance verification, site tracking, and related workforce management functionality.

5.2. By using the Application, You expressly consent to the collection, processing, and storage of Your location data, including precise geolocation information, during Your working hours and when the Application is in use.

5.3. Location data is collected through GPS, Wi-Fi, cellular network triangulation, and other positioning technologies available on Your device.

5.4. Your location data may be shared with Your Organisation for the following purposes:

(a) verifying attendance at designated work sites;
(b) tracking time and attendance for payroll purposes;
(c) ensuring compliance with health and safety regulations;
(d) optimizing workforce allocation and scheduling;
(e) emergency response and worker safety.

5.5. You acknowledge that disabling location services may prevent You from using certain features of the Application and may affect Your ability to record attendance.

6. Content and User Submissions

6.1. User-Generated Content

The Application allows You to upload, submit, store, send, and receive Content, including photographs, documents, notes, and other materials ("User Content").

6.2. License to User Content

By uploading or submitting User Content through the Application, You grant the Company and Your Organisation a worldwide, non-exclusive, royalty-free, perpetual, irrevocable, sublicensable, and transferable license to use, reproduce, distribute, prepare derivative works of, display, and perform the User Content in connection with the Services and the Company's business operations.

6.3. Representations and Warranties

You represent and warrant that:

(a) You own or have obtained all necessary rights, licenses, and permissions to upload and share the User Content;
(b) the User Content does not infringe or violate any third-party rights, including Intellectual Property Rights, privacy rights, or publicity rights;
(c) the User Content does not contain any confidential or proprietary information of any third party;
(d) the User Content complies with all applicable laws and regulations.

6.4. Prohibited Content

You agree not to upload, post, or transmit any Content that:

(a) is unlawful, harmful, threatening, abusive, harassing, defamatory, vulgar, obscene, or otherwise objectionable;
(b) infringes any patent, trademark, trade secret, copyright, or other proprietary rights;
(c) contains software viruses or any other computer code designed to interrupt, destroy, or limit functionality;
(d) impersonates any person or entity or misrepresents Your affiliation with any person or entity.

6.5. Content Monitoring

The Company reserves the right, but has no obligation, to monitor, review, or edit User Content. We may remove or refuse to display any User Content that, in Our sole discretion, violates this Agreement or is otherwise objectionable.

7. Privacy and Data Protection

7.1. The Company is committed to protecting Your privacy and Personal Data in accordance with applicable data protection laws, including the UK GDPR and the Data Protection Act 2018.

7.2. Our collection, use, and processing of Your Personal Data is governed by Our Privacy Policy, which is incorporated into this Agreement by reference and can be accessed within the Application.

7.3. By using the Application, You consent to the collection, use, and processing of Your Personal Data as described in the Privacy Policy.

8. Data Retention and Deletion

8.1. Work records, attendance data, photographs, and other Content are retained for a period of 6 months in accordance with applicable tax laws and employment regulations.

8.2. Financial data, including wages, expenses, and tax information, are retained for 6 months or as required by applicable tax and accounting regulations.

8.3. Upon termination of Your employment or engagement with Your Organisation, certain Personal Data may be retained for legal, accounting, or legitimate business purposes.

8.4. You may request deletion of Your Personal Data by contacting support@webmail.siteorbit.app, subject to Our legal obligations to retain certain information.

9. Intellectual Property Rights

9.1. All Intellectual Property Rights in and to the Application, including but not limited to software, design, layout, graphics, text, and trademarks, are owned by or licensed to the Company.

9.2. Nothing in this Agreement transfers any Intellectual Property Rights from the Company to You. You acknowledge that You acquire no rights in the Application except for the limited license granted in Section 3.

9.3. The Company name, logo, and all related names, logos, product and service names, designs, and slogans are trademarks of the Company or its affiliates. You must not use such marks without the prior written permission of the Company.

9.4. You retain all Intellectual Property Rights in Your User Content, subject to the license granted to the Company under Section 6.2.

10. Third-Party Services and Links

10.1. The Application may contain links to third-party websites, services, or resources that are not owned or controlled by the Company.

10.2. The Company has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third-party services.

10.3. You acknowledge and agree that the Company shall not be responsible or liable for any damage or loss caused by Your use of any third-party services.

10.4. We strongly advise You to read the terms and conditions and privacy policies of any third-party services that You access.

11. Disclaimer of Warranties

11.1. THE APPLICATION IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED.

11.2. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, THE COMPANY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:

(a) implied warranties of merchantability, fitness for a particular purpose, and non-infringement;
(b) warranties that the Application will be uninterrupted, error-free, or secure;
(c) warranties regarding the accuracy, reliability, or completeness of the Application's content or features.

11.3. The Company does not warrant that the Application will meet Your requirements or that any defects in the Application will be corrected.

11.4. No oral or written information or advice given by the Company or its representatives shall create a warranty.

12. Limitation of Liability

12.1. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL THE COMPANY, ITS AFFILIATES, DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:

(a) loss of profits, revenue, or business opportunities;
(b) loss of data or information;
(c) business interruption;
(d) loss of goodwill or reputation;
(e) any other intangible losses.

12.2. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE COMPANY SHALL BEAR NO LIABILITY TO YOU FOR ANY CLAIMS ARISING OUT OF OR RELATED TO THIS AGREEMENT OR YOUR USE OF THE APPLICATION.

12.3. THE LIMITATIONS IN THIS SECTION APPLY WHETHER THE ALLEGED LIABILITY IS BASED ON CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY, OR ANY OTHER BASIS, EVEN IF THE COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

12.4. Nothing in this Agreement excludes or limits the Company's liability for:

(a) death or personal injury caused by negligence;
(b) fraud or fraudulent misrepresentation;
(c) any liability that cannot be excluded or limited under applicable law.

13. Indemnification

13.1. You agree to indemnify, defend, and hold harmless the Company, its affiliates, and their respective directors, officers, employees, agents, and representatives from and against any and all claims, demands, actions, losses, liabilities, damages, costs, and expenses (including reasonable legal fees) arising out of or related to:

(a) Your use or misuse of the Application;
(b) Your breach of this Agreement;
(c) Your violation of any applicable laws or regulations;
(d) Your infringement of any third-party rights, including Intellectual Property Rights;
(e) any User Content You upload or submit.

13.2. The Company reserves the right to assume exclusive defense and control of any matter subject to indemnification by You, and You agree to cooperate with Our defense of such claims.

14. Termination and Suspension

14.1. This Agreement is effective until terminated by either You or the Company.

14.2. You may terminate this Agreement at any time by uninstalling the Application from Your device and ceasing all use of the Services.

14.3. The Company may terminate or suspend Your access to the Application immediately, without prior notice or liability, for any reason whatsoever, including but not limited to:

(a) Your breach of this Agreement;
(b) termination of Your employment or engagement with Your Organisation;
(c) request by Your Organisation to terminate Your access;
(d) suspected fraudulent, abusive, or illegal activity;
(e) violation of applicable laws or regulations.

14.4. Upon termination, all rights granted to You under this Agreement will immediately cease, and You must immediately uninstall the Application and destroy all copies in Your possession.

14.5. Sections 6, 7, 8, 9, 11, 12, 13, 15, and 16 shall survive termination of this Agreement.

15. Governing Law and Jurisdiction

15.1. This Agreement shall be governed by and construed in accordance with the laws of England and Wales, without regard to its conflict of law provisions.

15.2. Any dispute, controversy, or claim arising out of or relating to this Agreement, or the breach, termination, or invalidity thereof, shall be subject to the exclusive jurisdiction of the courts of England and Wales.

15.3. You irrevocably waive any objection to the venue of any action or proceeding in such courts and any claim that such action or proceeding has been brought in an inconvenient forum.

16. General Provisions

16.1. Amendments

The Company reserves the right to modify, amend, or update this Agreement at any time. We will provide notice of material changes by posting the updated Agreement within the Application or by sending You an email notification. Your continued use of the Application following such notice constitutes Your acceptance of the modified Agreement.

16.2. Entire Agreement

This Agreement, together with the Privacy Policy and any other legal notices published by the Company, constitutes the entire agreement between You and the Company concerning the Application and supersedes all prior agreements and understandings, whether written or oral.

16.3. Severability

If any provision of this Agreement is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. The invalid provision shall be modified to reflect the parties' intention as closely as possible.

16.4. Waiver

No waiver of any term or condition of this Agreement shall be deemed a further or continuing waiver of such term or condition or any other term or condition. The Company's failure to assert any right or provision under this Agreement shall not constitute a waiver of such right or provision.

16.5. Assignment

You may not assign, transfer, or delegate any of Your rights or obligations under this Agreement without the Company's prior written consent. The Company may assign, transfer, or delegate this Agreement or any rights or obligations hereunder without restriction.

16.6. Force Majeure

The Company shall not be liable for any delay or failure to perform resulting from causes outside its reasonable control, including but not limited to acts of God, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, network infrastructure failures, strikes, or shortages of transportation facilities, fuel, energy, labor, or materials.

16.7. No Third-Party Beneficiaries

This Agreement is for the benefit of You and the Company only and is not intended to benefit or be enforceable by any third party. The exercise of the parties' rights under this Agreement is not subject to the consent of any third party.

16.8. Notices

All notices and communications under this Agreement shall be in writing and shall be deemed given when delivered personally, sent by confirmed email, or three business days after being sent by registered or certified mail to the addresses specified in Section 17.

16.9. Language

This Agreement is executed in the English language. Any translations are provided for convenience only. In the event of any conflict between the English version and any translation, the English version shall prevail.

16.10. Electronic Communications

You consent to receive communications from Us electronically, including via the Application, email, or text message. You agree that all agreements, notices, disclosures, and other communications that We provide to You electronically satisfy any legal requirement that such communications be in writing.

17. Contact Information

If You have any questions, concerns, or complaints regarding this Agreement or the Application, please contact Us at:

Company Name: SiteOrbit
Registered Address: 27 Old Gloucester Street, London WC1N 3AX
Email: support@webmail.siteorbit.app

18. Acknowledgment

BY USING THE APPLICATION, YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT, UNDERSTAND IT, AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. IF YOU DO NOT AGREE TO THIS AGREEMENT, YOU MUST NOT USE THE APPLICATION.